Please follow these easy steps in order to print independent contractor 1099s:
Setup a new 1099 recipient inside W2 Mate. Click on “1099 & 1098 Recipients” icon and then click on the “New 1099 / 1098 Recipient” button. Try to fill out as much information related to the 1099 recipient as you can, the software will make sure you fill out the basic required 1099 information.
You now need to fill in the 1099 information on the 1099 form. Click on “1099 & 1098 Forms” icon, this will show a screen that is almost identical to the original 1099 form from the IRS. Most fields will be automatically populated based on the information you already entered for the 1099 recipient.
Fill-in the correct 1099 amount field. The most commonly used fields are “Rents” and “Nonemployee compensation”. Once you are done entering the 1099 amount(s) click the “Save” button.
Very important, before you start printing 1099s, please make sure your printer is hooked to your computer and turned on. Many of the support calls we get about printing 1099′s using are resolved by checking the printer and making sure it’s hooked up and configured properly on your computer.
Now we need to print the 1099 form (print form 1099 MISC). Click on the print button, this will bring up the 1099 print
dialog, where you can select the different 1099 printing settings and options.
Select one or more 1099 form recipients you want to print the 1099 form(s) for. The 1099 print dialog allows you to select one 1099 recipient, all 1099 recipient(s) or a range of 1099 recipients. The dialog also allows you to find a specific 1099 recipient to print the 1099 form for.
Select the 1099 recipient copy you want to print. Our software allows you to print these copies on regular white paper (no need for special 1099 printing paper). The most important copy is 1099-MISC Copy B.
We now need to print 1099 Copy A. This is the copy you need to send to the IRS and you need to print on red-ink paper (machine-readable). You can order these 1099 forms from our website by going to the 1099 forms page. To print the 1099 form you send to the IRS select “Print data only on a preprinted Red-ink Laser form [Copy A for Social Security on red-ink form]” . Please make sure you have pre-printed 1099-MISC in the printer before you hit the OK button.
Once you are done printing 1099 MISC forms
, you need to print form 1096 (summary of all 1099-MISC forms you are sending to the IRS). To print form 1096, click on the “1096 Form” icon, this will display the 1096 screen, which should have all the fields already populated. Now make sure you have a pre-printed 1096 in the printer and click the print button.
Stuff the 1099 recipient copies inside 1099 envelopes and send to the recipients by the 1099 due date. Also send forms 1099 Copy A along with form 1096 to the IRS by the due.
Real Business Solutions Support Team, Makers of W2 Mate and Payroll Mate